FILE: BCBH

Cf: ABD, BBA

The Livingston Parish School Board shall require written minutes of all of its open meetings be kept. Such minutes shall include:

(1) The date, time, and place of the meeting.

(2) The members of the public body recorded as either present or absent.

(3) The substance of all matters decided, and, at the request of any member, a record, by individual member, of any votes taken.

(4) Any other information that any School Board member requests be included or reflected in the minutes.

a. Any statement in writing submitted by a Board member with the request that it be included in the minutes shall be attached to the minutes as an exhibit and when so attached shall constitute a part of the minutes.

b. Statements in writing submitted by members of the public shall be preserved in a permanent file to be maintained by the secretary for that purpose but shall be included as part of the minutes only if the Board so directs.

c. Any Board member desiring the inclusion in the minutes of some particular part of his/her own statement, the statement of another Board member or the statement of the public shall identify with particularity the portion so desired to be included and the portion so identified shall be included in the minutes.

d. Any Board member desiring to revise or correct for the purpose of clarity any statement made by him/her at any meeting shall be privileged to do so, subject to the limitation that such revision or correction shall be handed to the secretary within the three-day period next following the meeting so that it may accompany the minutes when mailed out. Likewise any Board member desiring to make written reply to any statement made at any meeting and to have the same attached as an exhibit to the minutes shall be privileged to do so, but subject to the limitation that such written reply shall reach the secretary in time that it may accompany the minutes to which it is to be attached.

e. Members of the Board and interested citizens are encouraged to place in writing, when it can be reasonably done, statements desired for inclusion in the minutes.

The Superintendent shall be responsible for keeping all minutes of the Board in a book provided for that purpose and, within ten (10) days after the meeting at which the minutes are approved, present them to be published one (1) time in the official journal of the Board. The minutes shall be mailed to each member as soon as reasonably possible following the meeting. The acts of the Board are filed and maintained in its administrative offices as public records and shall not be moved therefrom.

The minutes shall be public records and shall be made available within a reasonable time after the meeting except where such disclosures would be inconsistent with statutory provisions. In addition, transcribed minutes of meetings shall reflect total transactions of Board considerations and when approved shall bear the signature of the Secretary and President.

OFFICIAL JOURNAL

The School Board shall select, through public advertisement and bid, a newspaper of the parish as the official journal of the Board to publish all official minutes of Board meetings, as well as all other legal advertising. The official journal shall be selected annually and meet all qualifications as outlined in state law and any others the Board may prescribe.

Ref: La. Rev. Stat. Ann. §§17:81, 42:4.1, et seq., 43:141.